Simply Proofreading Limited 
Privacy Policy

Simply Proofreading is committed to safeguarding the privacy of our website visitors and clients. This policy, together with our Terms & Conditions, sets out how we will treat your personal information.

Our website uses cookies. We will ask you to consent to our use of cookies in accordance with the terms of this policy when you first visit our website.

1. What information do we collect?

We may collect, store and use the following kinds of personal information:

(a) information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation);

(b) information that you provide to us for the purpose of registering with us (including your name, job title and contact details, and the name of your firm); and

(c) any other information that you choose to send to us.

2. Cookies

A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser, and stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.

We use both "session" cookies and "persistent" cookies on the website. Session cookies will be deleted from your computer when you close your browser. Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date.

We may use the information we obtain from your use of our cookies for the following purposes:

(a) to recognise your computer when you visit our website;

(b) to track you as you navigate our website;

(c) to enable you to use the proofreading submissions form on our website;

(d) to improve our website's usability;

(e) to analyse the use of our website;

(f) in the administration of our website; and

(g) to prevent fraud and improve the security of the website.

We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users' computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information. Google's privacy policy is available at: http://www.google.com/privacypolicy.html.

Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies. For example, in Internet Explorer you can refuse all cookies by clicking "Tools", "Internet Options", "Privacy", and selecting "Block all cookies" using the sliding selector. Blocking all cookies will, however, have a negative impact upon the usability of this website.

3. Using your personal information

Personal information submitted to us via this website will be used for the purposes specified in this privacy policy or in relevant parts of the website.

We may use your personal information to:

(a) administer the website;

(b) improve your browsing experience by personalising the website;

(c) enable your use of the services available on the website;

(d) send statements and invoices to you, and collect payments from you;

(e) send you general (non-marketing) commercial communications;

(f) send you email notifications which you have specifically requested or which are required for the performance of the services provided;

(g) provide third parties with statistical information about our users, which information will not to be used to identify any individual user;

(h) deal with enquiries and complaints made by or about you relating to the website; and

(i) keep the website secure and prevent fraud.

We will not use, or provide to any third parties for use, any personal information for the purpose of marketing.

4. Disclosures

We may disclose information about you to any of our employees, officers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes as set out in this privacy policy.

In addition, we may disclose your personal information:

(a) to the extent that we are required to do so by law;

(b) in connection with any legal proceedings or prospective legal proceedings;

(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);

(d) with your consent, to the purchaser (or prospective purchaser) of any business or asset that we are (or are contemplating) selling; and

(e) to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.

Except as provided in this privacy policy, we will not provide your information to third parties.

5. Security of your personal information

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

We will store all the personal information you provide on our secure (password- and firewall- protected) servers. All documents uploaded by you or us to your client area on the website will be encrypted using SSL technology.

Please be aware that, notwithstanding our security provisions, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

You are responsible for keeping your password and user details confidential. We will not ask you for your password (except when you log in to the website).

6. Policy amendments

We may update this privacy policy from time to time by posting a new version on our website. You should check this page occasionally to ensure you are happy with any changes. We may also notify you of changes to our privacy policy by email.

7. Your rights

You may instruct us to provide you with any personal information we hold about you. Provision of such information will be subject to:

(a) the payment of a fee (currently fixed at £10.00); and

(b) the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).

We may withhold such personal information to the extent permitted by law.

8. Third party websites

The website may contain links to other websites. We are not responsible for the privacy policies or practices of third party websites.

9. Updating information

The personal information that you provide to us can be corrected or updated by you in the client area of the website. Please let us know if you have problems accessing this page.

10. Contact

If you have any questions about this privacy policy or our treatment of your personal information, please write to us by email to info@simplyproofreading.co.uk or by post to Simply Proofreading Limited, 39 King Street, Newton Abbot TQ12 2LG.

11. Data controller

The data controller responsible in respect of the information collected on this website is Simply Proofreading Limited.

Simply Proofreading Limited is registered under the Data Protection Act 1998 with the Information Commissioner's Office (registration number Z333736X).